5 Easy Steps to Make Your Holiday / Corporate Event Memorable

1) Define what you want to accomplish- all great holiday parties have an outcome in mind whether it's raising money for a local organization, boosting company morale amongst different departments, or meeting/creating an organizational goal. In order to get a bigger buy in and encourage larger organizational participation, create a fun theme that encourages philanthropy and teamwork.

2) Determine your budget-- Plan on your budget breaking down similar to this:

30% on program and entertainment

30% on food and beverage

15% on venue

15% on rentals

10% on planning / logistics

3) Hire amazing entertainment -whether you plan on hiring a DJ, a band, live performers etc, make sure your entertainment has enough energy to keep your audience engaged. Your entertainment should include an emcee; someone who can oversee the entire event, facilitate announcements, manage the timeline, but most importantly, be a personality that keeps your guests entertained and engaged throughout the course of the evening.... (hint* --no, this should not be Sally from your marketing department)

4) Plan other activities-- Having a themed party is always a hit. This encourages immediate audience participation. Try a 'So You Think You Can Dance' theme, or 'Your Company Name Has Talent'.... Have different departments compete against one another and the winning department gets a casual day, a free vacation day, or a gift card. Photo Booth and Slow Motion Video Booth are two of the most popular items at holiday parties. After the bubbly starts settling in, the snap counts will sky rocket (side note-- make sure you hire a photo booth company that does not charge extra for additional prints, allows for social media sharing, and stores your pictures in the cloud for later viewing---You will thank us later!)

PHOTO BOOTH EXAMPLES

SLOW MOTION VIDEO BOOTH EXAMPLE

5) Think Outside The Box-- Challenge your events-- Are the events you're creating aligned with the interests of a millennial generation and are you keeping pace with their interests? Baby Boomers are retired. Generation Next has evolved into millennials. And now, millennials will occupy 75% of the workforce within the next 10 years. Will millennials feel a part of your culture? Are you aligned with the millennial interest? Are you creating events that are in sync, fresh, and capture attention?

Are you creating an experience? Or are you just creating an event where your colleagues had one more glass of wine than they did last time....?
Are you connecting?
  • Create something fresh and appealing that your organization has yet to do.
Trying to raise money for your organization or a philanthropic cause?
  • We promise you don't need another trivia night. You don't need another 5k. You don't need another silent auction.
  • What you should be looking at is a program that engages, entertains and is fresh, new and innovate .... This will keep your organization enthused about how you've spent the time creating something uniquely memorable !

Want more ? Chat with us about how to make your next holiday party, fundraiser, or corporate event amazing!

 

You'll thank us later for this one-*1 bartender per 75 people / 1 server per 50 people *

 

 

Warmly,

Joey Goone

Joey Goone

Chase's Dad

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This is Chase!

Hello to all the wonderful Utopia clients!

I wanted to begin by introducing myself to you all as the newest member of the Utopia family.   My name is Jami Cohen, and I’m the Director of Relations for this amazing team!   I am super excited to be involved with the company as we continue to grow our client base in St. Louis, Memphis, Kansas City, and Dallas just to name a few! 

 

My relationship with Utopia began this summer when I came in to meet with Neal, or as I like to refer to him to as the sweet, huggable teddy bear who is not only great at his job, but his hand-holding, therapist skills came in handy when we first met!

 

Like many of you, this is my first experience with planning a mitzvah, and I’m going to be honest with you all……I was not over the moon with beginning the process.  I started the conversation with Neal like this “My husband and I tried to bribe our daughter with cash or a trip to Israel instead of throwing a party!”   He laughed, and as we began talking, I was put more at ease with the initial planning stages.  Neal talked me through the many options Utopia offered without making assumptions about the type of party Emma (not myself or my husband) was envisioning.  He offered heartfelt advice which I appreciated.  

 

Then, “young” Joey as we like to refer to him, joined our conversation………he’s a ball of energy and his excitement about Emma’s party was contagious.   Joey and I bantered a bit back and forth coming from rival elementary schools (never mentioning the span of time between our graduation dates!).   I left the meeting feeling energized and a bit less overwhelmed.

 

I was asked to join the team coming from a background in the non-profit world as Utopia is continuously forming new relationships with many local non-profit as well as corporate organizations.   I accepted for two main reasons.  The first is that these guys are passionate about what they do and every client is treated like family.    The second is that I knew per our initial meeting that Neal, Joey, and the rest of the team aren’t afraid of change.   Utopia is continuously growing by bringing in new talent and investing in the most current and innovative technology allowing them to continue to be top notch when it comes to entertainment, videography and production.

 

All of that being said, this new adventure allows me the freedom to be a mom first……a mom who is planning a mitzvah!  This has been a learning experience for me with many questions and concerns along the way.   When do I book the videographer?  Do I really need to order 200 programs?  How many inserts does an invitation REALLY need???   But as I’m navigating this mitzvah world,  I keep reminding myself that this is not about me.  It’s about my daughter and what a meaningful time this is for her and one that she will remember forever.  

It is about honoring her hard work and dedication.   

 

It is about celebration.   That is Utopia.  

 

Thank you all for joining us on our journey, both new clients and old.   Please feel free to call me anytime with questions or concerns.

 

Happy Holidays, and Healthy 2018!

Jami Cohen

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Jami Cohen

Director of relations